Executive Moving Concierge

change of address list forms

The Only Change of Address List You Need in Canada

As you gather your belongings and do the final roundup in your current apartment, the transition to your new apartment can be a time-consuming and overwhelming process. While you are in the midst of chaos, there is a high probability that you will forget important steps. One of them is finding the right change of address list that you can rely on and notifying the people who need to know including certain organizations and private service providers about it.

To simplify and streamline your “to-do” list, we’ve put together the ultimate change of address checklist.

Who to notify when you’re transitioning to a new place:

1. Requesting a postal service address change

This can be completed through the respective online portals or in person by visiting their office.

Once this is complete, the postal service agency will forward all your bills, personal letters, invoices, and any other necessary documents to your new home.

To do this, you will need to provide one of your valid ID cards, such as a citizenship card, passport, or driver’s license.

Ideally, you should apply for an address change 30 days prior to your move since the process of changing your address via an online request and an in-person request might differ.

Charges will vary depending on the type of mail service you request, the length of time, and the type of delivery.

In the case that you are someone living in the province, you can do this through the Canadian Postal Service.

2. Government Offices

During a move, you must notify the provincial government. Make sure you notify all government offices that apply to you. This may include vehicle registration, income tax, social security, voter registration, and pension benefits if you are eligible or registered for a pension plan by your government.

  • Your tax agency must be notified about your new address for your tax information to remain current. You can do this by visiting the Canadian Revenue Agency website where you can file your inquiries regarding Tax filing, benefits, savings, and pensions.
  • When moving across province lines, you’ll have to register your vehicle in your new province as well. Additionally, you can register for a driver’s license or vehicle registration at the Ministry of Transportation of Ontario (MTO). Be sure to get the required documents when visiting the government offices to get things done faster.
  • To continue receiving government benefits such as Retirement, Disability, Medicare, Survivor Benefits, and Supplemental Security Income, you must update your information through their online portal or in person at their respective office.

3. Finance and Insurance

Upon moving to your new home, you will have to make sure that the bank is notified that your residential address has changed so that they can update your account.

If necessary, you might want to consider switching branches. Any banks and credit card companies you’ve registered with must be informed about your address change. By doing so, you will not miss any important mail that is sent to you like your new debit or credit card.

Be sure to inform other financial agencies such as Accountants or Tax Specialists, Investment Advisors, Retail Credit Accounts, etc., so that once again you don’t miss anything important.

For insurance companies to ensure confidentiality is conveyed to the right individual, they need to know your new address. Keeping up with insurance policies such as dental, life, homeowner’s, disability, health, and auto is essential.

So, remember, before you move, get your address changed with the right documents from the respective financial and insurance institutions.

4. Utilities

Make sure you notify your home service providers a few weeks in advance to prevent interruptions or delays.

In many cases, utilities such as gas, electric, internet service providers, water supply, and home security companies must be notified and may request a transfer from you.

You can change the address for some utilities on their website portal by logging into your account, which will reflect in your billing data once you move.

In cases, where you are transitioning from home to a new apartment or moving across the states, you will be required to cancel these services and request a new account.

5. Memberships and Subscription Services

Your memberships and subscription services will have recurring payments which you will have to pay on a monthly or yearly basis.

When you move away, these services will no longer be needed as you should avail of the new services from wherever your new apartment is located.

Update your memberships in your clubs, organizations, and religious institutions with your new address so that you don’t miss out on any mail. Shipments from a traditional newspaper and magazine agency must be transferred to your new address.

To make it simpler and quicker, you can visit their respective websites and update them before your move with valid documents.

Along with the above-mentioned services, make sure to update your health specialist about your move as well. If required, get a health checkup done and get your prescriptions in order before your move.

Before you change your address, there are a few important things for you to keep in mind.

  • Make sure that you know your complete address and that you verify it with your landlord or realtor to be certain of the neighborhood and ZIP code.
  • Is your address change permanent or temporary? As soon as you answer this question, each of the steps you need to follow will be simpler and easier to accomplish.
  • Inform your friends and the neighborhood you live in. Ensure that your workplace, HR, or employer is notified of the address change and follow up with them.
changing address on laptop

Frequently Asked Questions

Should I include everyone’s name in the household when moving?

Depending on who and how many people are moving, this might be a bit tricky. If you’re moving out by yourself, you can fill out the necessary forms for your “individual” self.

In case, where you and your spouse are moving out together, you will have to ensure both addresses are updated, for the mails to be delivered to both of you. If you are moving out with your family, it gets easier, as most organizations provide forms for the whole family.

When should I change my address?

It is best advised to change your address before the move takes place, at least 2 weeks before you move out or right after you move into the new home. You can easily change your address at your convenience with these 4 options; Online, in person, by mail, and via phone.

Should I hire a moving company?

It is often safer to move with the help of a moving company. An experienced professional knows how to handle delicate items, load and unload boxes, pack a lamp appropriately, and securely wrap a mattress. They use the right materials throughout the move to minimize or eliminate damage to your items.

Check our PRICE ESTIMATOR to find out the estimate for your move

How long in advance should I contact movers?

We recommend contacting your movers 4 weeks before your move. Book an appointment with the moving company as soon as possible so that your schedule and theirs coincide to make the move easier and faster.

If you are looking to hire a moving company that caters to your needs and understands the importance of making your move hassle-free, you are in the right place. Here, at Executive Moving concierge we assist you right from the beginning.

Find out the approximate cost of your local move with our price estimator or compare quotes from 3 top-rated movers. Schedule a virtual onsite estimate or book your move today.

Looking to move a house, or complete a commercial move, feel free to schedule a FREE virtual onsite estimate with a top-rated moving company agent.


A new home is always an exciting experience, whether you are moving to a new state or just down the street. By following this change of address list you will now know who to notify when the time comes.

To summarize and make it easier for you, here are the 5 places and organizations you need to notify about your move;

  • Postal services,
  • Government offices,
  • Financial institutions,
  • Utilities and Membership services.

Hopefully, our checklist has covered everything you need to know about changing your address, from requesting a postal address change to subscription service changes.

What is Executive Moving
Share with friends:
Share on facebook
Share on twitter
Share on linkedin

Find Best Moving Companies in Ontario Today

Related Articles

3 best moving companies in London

3 Best Moving Companies in London

3 Best Moving Companies in London to Choose from for your condo, apartment, home or office move. You are probably interested in finding out the 3 Best Moving Companies in London. Well, the Executive Moving concierge is here to help. We all have been there on a moving day overwhelmed

Read More »
Two people carrying a white table with a dog beside them

How to Handle Moving Cross Country with a Dog or a Pet?

How to Handle Moving Cross Country with a Dog or a Pet? Moving is an overwhelming moment for everybody involved. When it comes to long-distance relocation, it may get even more intense and challenging. It’s wise to get informed about some tips for packing and organizing. Also, you most likely

Read More »